Safety Hazards
Safety Hazards (Settings > Entities > Safety Hazards) is the master list of workplace hazards. Hazards are attached to Specifications; from there they reach the customer’s Project Safety Plan, the job card and the sign-off that tradespersons and their team members complete in the app before working on site. Operations maintain the list.
What you see
Section titled “What you see”| Column | Meaning |
|---|---|
| Code | Short identifier, for example SH-001. |
| Name | The hazard, for example Working at Heights, Chemical Exposure or Manual Handling. |
Click a row to open the hazard. Each hazard also has a Description (the risk and the control required) and an optional Logo image used as a pictogram on documents.
What you can do
Section titled “What you can do”Create a hazard
Section titled “Create a hazard”- Click Create new.
- Enter the Name, Code and Description.
- Optionally upload a Logo.
- Click Create.
Edit or delete a hazard
Section titled “Edit or delete a hazard”Open the hazard, change the fields and click Update. Delete removes it from the library and from the specifications it was attached to.
Link a hazard to work
Section titled “Link a hazard to work”Hazards are not attached here. Open the relevant specification under Specifications and add the hazard on its Selected Safety Hazards tab. Every scope template that uses that specification then carries the hazard.
How it works behind the scenes
Section titled “How it works behind the scenes”On the quote
Section titled “On the quote”The Project Safety Plan PDF available from the proposal collects the hazards from the specifications on the quote’s selected line items, removes duplicates and lists them for the customer.
On the job
Section titled “On the job”- When a sub job is created or its line items change, the system rebuilds the sub job’s hazard list from the specifications on those line items.
- The tradesperson opens the job in the Tradesperson App, reviews the hazards, can add extra hazards from this library for site conditions, and signs to accept. A signature is required; without one the acceptance is rejected.
- When the head tradesperson signs, every active member of their team is added to the job’s sign-off list. The head tradesperson can choose which team members to notify, and they receive an SMS asking them to sign.
- Each team member must sign once per site. Clocking in to a site records them on the sign-off list and, if they are not yet a listed team member, sends them the SMS. This is the SWMS rule agreed in ROCH-1319 and ROCH-1706.
- The job card offers a SWMS PDF listing the hazards and every person’s acceptance, with the head tradesperson first. Anyone who has not signed shows as Pending acceptance.
Safety inspections
Section titled “Safety inspections”Project managers complete safety inspections on the iPad. A failed safety inspection emails the tradesperson and copies the Improvement Request (Workmanship) list in CC Emails. Failures are tracked under Improvement Requests.
Tips and gotchas
Section titled “Tips and gotchas”- The business asked for a standard set of hazards (chemicals, sanding, ladders, PPE) on every job card (ROCH-280). Achieve this by attaching those hazards to the specifications used on every scope, rather than adding them job by job.
- Hazards only reach a job through specifications. A scope template without a specification, or a specification without hazards, produces a job with no hazards to sign.
- The seeded library uses codes SH-001 upwards. Keep new codes in the same pattern so they sort sensibly.
- Deleting a hazard does not remove past acceptances, but it will disappear from the specifications and from future SWMS documents.